Behind the Scenes: Bringing Events to Life

 

The logistics behind any sizeable event are crucial to its success, like intricate cogs in a wheel. While the logistics often go unnoticed by attendees, organizers understand well the critical role of the play. Event logistics provide a glimpse into the logistics industry at its finest, ensuring timely execution through meticulous planning and coordination. From the world’s largest trade shows to globally recognized sporting events and prestigious dog shows, CEVA supports some of the most complex, yet entertaining, events with unparalleled expertise. 

Under the leadership of Wagner Covos, CEVA’s event logistics business has evolved, combining innovative approaches with decades of specialized experience. Dedicated teams handle all aspects of event logistics including transport, customs clearance, onsite handling, storage and more. CEVA blends its global reach with its events expertise to deliver seamless logistics no matter where the events take place around the world. CEVA’s team manages everything from initial concept through final execution, ensuring every transport and logistics detail is meticulously planned and flawlessly delivered. 

 

End-to-end event logistics

CEVA Logistics supports events at all stages to ensure seamless and timely planning and execution. CEVA prioritizes sustainability across its logistics solutions, helping customers reduce their carbon footprint while delivering world-class events. CEVA supports event lifecycle logistics from start to finish, including: 

• Project coordination & planning
• Transport logistics
• Customs clearance
• Storage
• Last mile delivery
• On-site logistics
• Post-event 

Trade shows

Well-managed event logistics maximize brand engagement and event return on investment. With a network spanning over 170 countries, CEVA is well positioned to manage large and complex trade shows, industry expos and conferences with technology-backed solutions and nimble logistics. Every year, CEVA supports more than 120 shows and industry events worldwide for hundreds of exhibitors and customers across a wide variety of market sectors. 

Trade shows come in all shapes and sizes, and CEVA has experience in even the most complex global exhibitions, including managing irregular freight, teardowns, and repurposing event elements for multi-show tradeshows. Among the 120 shows supported each year, CEVA managed the logistics for a full-scale replica of a BAE Systems Typhoon  fighter jet for a top movie premiere in London—with only seven hours to unload and install the scale model for the event. Another memorable event the CEVA Team recently supported was Crufts , the world's biggest dog show, attended by more than 160,000 visitors. The exhibition site covered more than 101,171 m², where CEVA catered to 5,000 m² of storage space and moved 10,000 tons of freight for this world-class event.

Sporting events 

Logistics are the backbone that supports every important athletic event. CEVA is well versed in this arena, serving as the Official Team Partner of Ferrari  for Formula 1 Racing Events. As a world-class logistics partner, it relies on its leading global network across air, land, and sea, covering the transportation of cars and equipment shipments to Scuderia Ferrari events, both the F1 and GT racing series. Ensuring that shipments arrive in the right place at the right time requires detailed orchestration of logistics flows from CEVA’s team of experts, a high degree of visibility monitored from its logistics control towers and seamless coordination while constantly connected.

In addition, CEVA supported the world's biggest showcase  of athletic endeavors as the Official Partner in Logistics Solutions for the Paris 2024 Olympic and Paralympic Games. CEVA teams prepared the Olympic Village, transported equipment and baggage for the athletes, set up event venues in Paris and at other sites like Tahiti, managed the transition of many venues from Olympic to Paralympic Games, and orchestrated the teardown of the entire event. CEVA transported and stored an impressive 170,000 pallets, 60,000 pieces of athletes' luggage, 250 containers of stands and mobile seating, and much more for this global celebration of sport.

White glove, high-end events

CEVA expertly manages high-touch, luxury events through a deep understanding of the industry's nuances. Combining precision and white-glove service, CEVA delivers art, fashion and culture to the global stage through fashion week events, luxury product launches and high-profile exhibitions or car shows worldwide. CEVA's comprehensive end-to-end solutions include same-day delivery, hand-carry services, and real-time tracking, ensuring that every piece arrives exactly when and where it needs to be.

CEVA recently transported luxury fragrance machines and perfumes from France to China for use at an upscale, multi-sensory-themed event. CEVA expertly navigated the challenges of fragile cargo, strict event deadlines, and international customs regulations to ensure the flawless success of the event, demonstrating its commitment to excellence in even the most demanding luxury logistics scenarios.
 

Silent architects ensuring event logistics

Behind every successful event is the invisible yet essential logistics foundation, transforming complex challenges into seamless experiences for event attendees worldwide. With CEVA’s global reach, expert knowledge and commitment to sustainability, the company is raising the standard for event logistics across industries and continents.