Job opportunity
Dare to grow Job reference 508386

Vendor Qualification Clerk

Location Houston, United States of America
Team Ground & Rail Logistics
Working Hours Variable

CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. We are supply chain experts. We live and breathe logistics every day. Above all, we believe that this is a people business. That’s why we are building a global culture of teamwork and respect. We encourage initiative, and we engage and empower our diverse workforce to grow their careers within CEVA.

CEVA Logistics offers a broad range of end-to-end, customized solutions in both Contract Logistics and Freight Management thanks to our approximately 98,000 employees at more than 1,000 facilities in 160 countries worldwide. With the recent acquisition of the former Ingram Micro Commerce & Lifecycle Services business, we are building one of the world’s leading end-to-end eCommerce service offerings through the dedication and passion of our people—the heartbeat of our organization. As we continue growing at a fast pace, will you “Dare to Grow” with us?



Responsible for qualifying and activating Transportation Vendors. Performs other clerical functions related to qualification administration and recordkeeping to ensure regulatory compliance. Models and acts in accordance with our guiding principles and core values.



  • Monitor and maintain transportation vendors qualification within CEVA database
  • Perform and review pre-qualifying transportation vendors within FMCSA system to meet CEVA standards.
  • Update and perform data entry into CEVA transportation vendor program for contract override or contract rules
  • Issue decline notification of a transportation vendor to appropriate CEVA station management
  • Issue transportation vendor status reports to the field and management.
  •  Monitor and maintain transportation vendor status, and update files accordingly.
  • Respond to incoming calls.
  • Train field personnel for transportation vendor pre-qualifications and on-going compliance
  • Obtain and maintain all transportation vendor and independent contractor tariffs, ensuring the tariffs are in a standard format for auto rating
  • Complete data entry and maintain tariffs in CEVA finance system for auto payment to said vendor
  • Create and/or maintain weekly fuel tables for transportation vendors and independent contractors
  • Run daily reports for identification of CEVA Financial Fail Ratings regarding tariff entry error
  • Correct Financial Fail Ratings daily based on reports
  • Work with appropriate IT Department as required for tariff issues and/or new tariff templates
  • Review, research and resolve issues within CEVA vendor applications
  • Ensure compliance with FMCSA regulations and company policy.
  • Perform other duties as assigned





Education and Experience:

  • High School Diploma or GED require
  • One year or more related experience in similar role in transportation or supply chain industry


Languages and Communication Skills:


  • Must be able to read, write and speak English fluently.
  • Strong verbal and written communication skills for communication and interact effectively with people from multi-functional and diverse backgrounds
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from management, employees, and vendors.


Computer Skills


  •  Intermediate proficiency with the Microsoft Suite of applications for Microsoft 365 including Excel, Word, Share Point Sites, internet.


Other Skills/Experience


  • Knowledgeable in the administration of DOT/FMCSA regulations
  • Requires self-starter with high level of motivation.
  • Demonstrated problem solving, analytical skills and ability to understand processes.
  • Proven organizational and follow-up skills with the ability to manage multiple assignments.
  • Requires excellent people skills and the ability to communicate in a confident and professional manner.
  • Strong written communication skills and diligence to details.
  •  Ability to manage sensitive and/or confidential documents and information.
  • Must be able to meet deadlines and complete all projects in a timely manner.
  •  Must be a strong team player.
  • Ability to work independently while following established policy and procedures.
  • Ability to support team members in furthering departmental goals through open and honest communication, promoting team interests over self-interest.








With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands, including important offerings like pet insurance.


We are a team in every sense, and we support each other and work collaboratively to achieve our goals together.


It is our goal that you will be compensated for your hard work and commitment, so if you’d like to work for one of the top Logistics providers in the world then let’s work together to help you find your new role.




We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us.  You can stay in the same job family, find a new family to grow in (an almost limitless number of options) or find your own path. Join CEVA for a challenging and rewarding career.



CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background.  We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic.  We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

Please note:  Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.

Information provided is true and accurate.  False statements or information will result in the application voided.