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Job opportunity
Dare to grow Job reference 108885
10/11/2021

Executive Assistant to CFO

Location Houston, Texas, United States
Team Finance
Working Hours Day Job

At CEVA, we believe that logistics is a people business, that’s why we create an environment of trust and team spirit - we encourage initiative and we empower our talent to grow in their careers.  We are supply chain experts and live and breathe it every day. We offer a broad range of services in Contract Logistics, Air, Ocean and Ground management thanks to our 78,000 employees, operating in more than 160 countries. At CEVA, we are passionate about our work and the value we deliver to our customers and as a company, we are growing at a fast pace - do you Dare to Grow with us?  

 

YOUR ROLE

 

Responsible for supervising and managing administrative support to the CFO North America and supporting the corporate Finance function. Oversees a variety of clerical office functions and interacting at all levels of the organization including visitors, vendors, and colleagues. Provides administrative support for the department, the managers and supervisors who oversee staff in the department.

 

Models and acts in accordance with our guiding principles and core values.

 

WHAT ARE YOU GOING TO DO?

  • Manage and maintain executive schedule of the CFO, including scheduling travel, meetings, and conferences, making appointments, and making changes to appointments.
  • Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
  • Prepare reports, collect, and analyze information; prepare presentations.
  • Develop and utilize historical information; provide retrieval of information.
  • Record meeting discussions and provide minutes.
  • Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup, and other functions.
  • Prepare executive responses to routine memos, letters, or correspondence.
  • Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
  • Interact with internal customers when appropriate and problem solve.
  • Report problems to executives when they cannot be resolved for attention.
  • Coordination of department communications (i.e., distribution list administration, department meeting minutes, etc.)
  • Orders and maintains inventory of office supplies for the department.
  • Provides information to staff
  • Lead and oversee administrative projects for specific areas of responsibility.
  • Audit and approve invoices.
  • Places orders and POs for the Finance function.
  • Provide responsible supervision and control for all department activities.
  • Utilize superior communications skills to motivate staff and develop effective working relationships with peers, executives, and customers.
  • Keep abreast of emerging technology changes and innovations through formal or informal study, reading business and professional publications, networking, and participation in professional organizations.
  • Perform other duties as assigned.

 

 

WHAT ARE WE LOOKING FOR?

Education and Experience

  • High School Graduate or GED required.
  • Bachelor's Degree preferred; or equivalent combination of work experience and completion of the LDP Program.
  • Minimum five to seven years related experience.
  • Minimum three years industry experience preferred.
  • Minimum three years supervisory or managerial experience required. 

 

Certifications and Licenses

  • Valid state issued Driver's License
  • Acceptable Driving Record.
  • Proof of automobile insurance. 

 

Languages and Communication Skills

  • Must be able to read, write and speak English fluently.
  • Ability to communicate and interact effectively with people from multi-functional and diverse backgrounds.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from management, employees, and vendors.

 

Computer Skills

  • Must be PC literate.
  • Advanced proficiency in Microsoft Office, internet, web-based and job specific software applications.

 

WHAT DO WE HAVE TO OFFER?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car, and hospitality brands, including important offerings like pet insurance.

 

We are a team in every sense, and we support each other and work collaboratively to achieve our goals together.

 

It is our goal that you will be compensated for your hard work and commitment, so if you’d like to work for one of the top Logistics providers in the world then let’s work together to help you find your new role.

 

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us.  You can stay in the same job family, find a new family to grow in (an almost limitless number of options) or find your own path. Join CEVA for a challenging and rewarding career.

 

 

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background.  We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic.  We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

Please note:  Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.